Trades coordinated for homeowners. Admin automated for tradies. Run by someone who does both for trade businesses every day.
Setup & automation for trade businesses
Earthworks, steel, concrete, framing, windows, all the way to handover. I find them, book them and chase them, in the right order — so you don't have to be the switchboard.
ServiceM8 and Xero doing the quoting, invoicing and chasing while you're on the tools. Not theory — it's running in ours.
I've stood on the wet slab and I've sat up at 11pm working out why a job never got invoiced. That's why I know what's worth fixing.
Fill this in and attach your plans if you have them. I'll go through it, work out which trades you actually need, and call you back to talk it through.
Haven't got plans yet? Send it through anyway — a rough idea and a suburb is enough to start. Or call me on 0413 753 837.
I've got everything. I'll go through it and give you a call — usually the same day.
Behind every good tradie is someone doing the paperwork at 9pm.
Not a gallery of stock photos. These are sites I've stood on, with the trades I booked and the order I ran them in — and the systems I've built to take the paperwork off the back of it.
A 1920s villa on Bucknall Road, stripped right back and rebuilt into somewhere people wanted to live. I found every trade, booked them, sequenced them and chased them — plus the hundred small decisions in between that nobody warns you about. Both sales are on the public record if you'd like to check.
Carpenter Road, live right now: the old house came down, the block was split, and two homes are going up side by side. Earthworks, footings, slab, frame, roof — every trade landing in the right order, because on a new build one turning up late doesn't cost you a day, it costs you three. That sequencing is the part I actually do.
A pour finishes. The operator fills in a job sheet on his phone at check-out, and a priced draft invoice is waiting to be approved before he's off site. It chases its own missing paperwork and emails the office every Friday with what's been invoiced and who still owes. Built for a business billing by the hour and the cube, and running on its own since August.
I'm Jazmin. My husband's a tradesman — which is how the name happened — and somewhere along the way I stopped being the person who answered the phone and became the person who runs the whole thing behind it.
These days that means running the office for a handful of trade businesses — concreting, pumping, plumbing and whoever else needs me. Quoting, invoicing, scheduling crews, chasing money, sorting the mess when one job moves and six other trades have to move with it. Different trades, same week, same problems. I've stood on the wet slab. I've also sat up at 11pm working out why a job didn't get invoiced.
I've project-managed my own builds too — including a 1920s villa in Glanville I bought at $825,000, took right back to the bones, and sold for $1.2 million. Every trade on it was found, booked, sequenced and chased by me.
So when a homeowner tells me they can't get anyone to call them back, I know exactly why. And when a tradie tells me the admin is killing him, I'm not guessing — I've got the same problem, and I've spent the last few years building my way out of it.
That's what I'm here to do for you.
Running the office for trade businesses across several trades — concreting, pumping, plumbing — every single day.
ServiceM8 and Xero aren't software I researched — they're what I live in.
Full renovations and new builds coordinated end to end, trade by trade.
If you've taken on your own build as an owner-builder, you've worked out the hard part isn't the decisions — it's the twenty phone calls a week to people who don't ring back, and knowing who has to be booked six weeks before you need them. I run that whole sequence for you, from earthworks to handover. You stay the builder. You just stop being the switchboard.
Cut and fill, access, set-out.
Reo and mesh ordered to the engineer's plans.
Mix, volume and pump booked to the pour date.
Footings, formwork, place and finish.
Frame and truss delivery, chippies booked.
Roof on before the weather turns.
Ordered early — this is what holds up lock-up.
Electrical and plumbing rough-in, insulation.
Plaster, cabinetry, tiling, paint.
Final trades, defects, clean, keys.
Not an owner-builder? Same job for a renovation or an extension — I find, book and sequence your trades either way.
Scope, budget, rough timeline. One conversation to start — no site visit, no obligation, no sales pitch.
I'm in this industry every day. I know who turns up and who doesn't. I get the quotes in and lay them out side by side so you can actually compare them.
Bookings, sequencing, follow-ups. When something slips — and something always slips — I'm the one on the phone, not you.
There's a short list of things that genuinely move a sale price, and a much longer list that just costs you money on the way out the door. I project-manage pre-sale renovations to a deadline, with the trades already lined up — because a campaign date doesn't move just because the painter didn't turn up.
We go room by room and separate what a buyer will pay more for from what just feels productive. New carpet and paint can shift a price. A pergola almost never pays for itself on the way out.
Photos, first open, auction day. Everything is booked backwards from the date that actually matters — not "whenever the tiler's free". Painters need the plasterer gone first, and that only works if someone's watching the calendar.
Short pre-sale jobs are exactly the ones trades drop when something bigger lands. Mine don't — because they want the next job off me, and they know a two-day job for me leads to a two-month one.
You're already packing a house, fielding an agent and living somewhere that's half a worksite. You do not need six more phone numbers. You get me, and a straight answer on where it's up to.
Original listing photography courtesy of Ray White Port Adelaide / Largs Bay. Used with permission.
I bought a 1920s villa in Glanville for $825,000, took it right back to the bones and back out the other side, and it sold for $1.2 million. That's where I learnt which jobs pay for themselves and which ones just feel like progress — and I'd rather tell you to skip something than watch you spend on it.
Same as every other job I run — two or three quotes per trade, so you know what you're spending before a single tool comes out of a ute. If the numbers don't work, you're free to walk away and sell it as it stands. Sometimes that is the right answer.
You're not getting a name off a Facebook group. Every trade I put on your job has been through the same checks I'd want on my own build — and a lot of them have been on my own builds. That's the difference between a referral and a recommendation.
Current licences, checked against the actual job — not just "he's a builder". A tiler's licence doesn't cover your switchboard, and on your build that's your problem, not his.
Public liability current and sighted, not "in the mail". On a site you're legally responsible for as the owner-builder, that piece of paper matters far more than most people realise until it doesn't exist.
This isn't a directory I bought. They're trades off our own jobs, or ones a trade I already trust put their name to — which in this industry is the only reference that's worth anything.
The hardest one to check and the one that actually wrecks a build. I've watched these blokes work. If someone lets your job down, they don't get the next one — and they know it.
You will never be handed one quote and told that's the price. For every trade on your job I bring back two or three, so you can actually compare — on price, on timing, and on who you'd rather have on your site. Then you choose. Not me.
If your job needs a trade I don't already have, I source them and put them through the same licence and insurance checks before they ever quote you. You're never handed a stranger and told to hope for the best.
Already got trades you like? Keep them. If you want to use your own sparkie or your brother-in-law's plumber for part of the job, that's completely fine — I'll book and sequence them alongside everyone else exactly the same way.
We run ServiceM8 and Xero every day, across several trade businesses — concreting, pumping, plumbing. I'm not an agency that read about your industry — I'm in it. The first three below aren't a demo. They're running in a real business right now.
Job sheets arrive as PDFs and phone photos. They get read, matched to the right job, priced off our rate card, and a draft invoice lands ready for me to check. I approve — I don't retype.
Someone fills in the form on our site and a job appears in ServiceM8 — client, address, details, photos already attached. Nobody re-keys anything, and nothing gets lost in an inbox.
A plain-English profit and loss out of Xero, in your inbox every week. No logging in, no reports to run, no wondering how the month is actually tracking.
A quote sits unopened for four days and nobody chases it. Automatic, polite follow-ups go out on your timeline — and stop the second they reply.
Checklists, materials and site notes pre-loaded per job type, so the boys on site tap instead of type — and you get back a job card you can actually invoice from.
Xero knows exactly who's 30, 60 and 90 days overdue. Reminders go out on schedule in your words, and you get one short list of who genuinely needs a phone call.
Staff reminded before the shift, timesheets prompted at the end of it, and no-shows flagged to you early enough to move someone. Less herding, fewer Friday surprises.
Measurements in, quantities and cost out, priced off your rates rather than a guess. The same maths you do on the back of an envelope, done consistently every time.
Every trade business has one job that eats a full day a month and only makes sense to the person doing it. Those are usually the best ones to automate. Tell me yours.
Most trade businesses I talk to have a site someone's nephew built in 2019 and a contact form that emails into a black hole. I build the site, the forms, and the wiring behind them — so an enquiry doesn't just arrive, it turns into a job.
Fast, clean, works properly on a phone — because that's where your customers are looking at it, usually standing in the room they want fixed.
Quote requests, photo uploads, site details — landing straight in ServiceM8 as a real job instead of an email you'll read on Sunday.
People get an answer while they still care. Even a simple "got it, I'll call you tomorrow" beats silence — and it's the cheapest way to stop losing work.
Two live sites for our own businesses — one for homeowners wanting decorative concrete, one for builders booking a pump. Both are where enquiries drop straight into ServiceM8 as real jobs, and both put the phone number where a tradie can actually tap it.
Adelaide Custom Concrete
Purely Pumping
No. That's the whole point. Everything runs inside ServiceM8 and Xero — the apps your crew already has on their phones. If the automation works properly, the only thing that changes is how much of your night it gives back.
Usually. ServiceM8 is what I know best because it's what we run, but the same ideas work with most job management and accounting software. Tell me what you're using on the call and I'll be straight with you about whether I can help.
Earlier than you think — six to eight weeks before you want photos taken is comfortable, and four is doable if it's mostly cosmetic. The thing that catches people out isn't the work, it's the lead times: paint is quick, but a benchtop or a fence can be three weeks on its own. Ring me before you lock in a campaign date and I'll tell you honestly what fits.
It depends entirely on what we're automating, so I won't pretend there's one answer. A single well-defined job is quick. Anything touching your pricing or your invoicing takes longer, because it has to be right before it touches a customer.
I quote per job, once I understand what's actually eating your time — because "automate my admin" can mean an afternoon or a month. The call is free and there's no pitch at the end of it. If I don't think I can save you enough to be worth it, I'll say so.
Your data stays in your ServiceM8 and Xero accounts — I connect to them, I don't copy your business somewhere else. You control the access and you can switch it off whenever you like. Happy to walk through exactly what's connected before anything goes live.
Coordinating trades on a build is Adelaide — I need to know the people. The automation and website work is remote, so it doesn't matter where your business is.
Fifteen minutes, no pitch. Tell me what's eating your time and I'll tell you honestly whether it's worth automating — or whether you're better off leaving it alone.
Call me